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Tender Lodgement Guidelines and Procurement Policy

Tender Lodgement Guidelines

Darebin City Council has implemented a new facility whereby (in addition to the ability to register and download copies of tender documentation free of charge) tenders can now be lodged/uploaded electronically free of charge via an electronic Tender Box hosted by Open Windows.

A tender Submission must comprise of:

  • Tender Response Form
  • Tender Schedules
  • Additional Information requested in the tender documentation
  • Any other documents/attachments applicable to your tender submission.

  • Lodging Your Tender

    For step by step instructions to lodge your tender on the eTenderbox system please see below pdf document.

    There is still the capability for you to lodge your tender in hard copy via Council’s Tender Box located at:

    Ground Floor
    Preston Customer Service Centre
    274 Gower Street
    Operating hours: 8.30am-5.00pm, Monday to Friday (except Public Holidays)

    Procurement Policy

    The Procurement Policy has been developed in accordance with Section 186(A) of the Local Government Act 1989.

    The purpose of this Policy is to set out the key policies and principles forming the framework for procurement at Darebin. The policies and principles aim to ensure that procurements are undertaken in a consistent and robust manner; are consistent with Council objectives; comply with all applicable legislation; are undertaken in a way that demonstrates accountability to rate payers; and meet the expected standards of probity.

    Download the Procurement Policy below:

    How to Lodge Your Tender Application

    Step One: Creating a User Account

  • Select the register button
  • Agree to the Open Windows Australia Terms and Conditions
  • Complete the respondent registration. All fields with an asterisk are compulsory. You must create your own password. Retain/secure login details for future use
  • Select submit. If all components are complete you will shortly receive a confirmation email. Click on the link in the email to confirm registration details
  • Step Two: Login to E Tendering

  • Click the login button
  • Complete the login details with your email address and your password
  • Step Three: Download Files

  • Select the tender that you are interested in. You will then be taken to a summary screen of that tender.
  • Select the documents tab at the top of the page
  • Select “Register as a Respondent” and complete the login details
  • Select download all documents
  • Select download and all available tender documents will list and you are able to select them individually to view
  • Step Four: Submit your Response

    All tender responses should be made in accordance with the City of Darebin Tender and Lodgement Guidelines.

    The City of Darebin do not take responsibility for tender submissions partially uploaded at closing time. You are reminded that tenders close at 2.00 p.m. on the prescribed date and this is an automated process and therefore it is not possible to add files or lodge a response after this time.

  • You must be logged in and a registered respondent
  • Select current from your menu items
  • Select the tender you are interested in. The page will automatically open onto the “details” tab
  • Select the details tab at the top
  • Select “Lodge Response” and select ‘continue’ if you agree to the terms and conditions
  • Select browse to locate your file and select it. If you wish to add more documents select “Add File” and repeat the previous steps until you have uploaded all documents that make up your response
  • Select “Lodge Response”
  • You will receive a response receipt number on screen as well as an email with response log details.
  • You are able to view all of your submissions by selecting “My Submissions” on your home page.

    Further Information

    Information icon

    Ph: 8470 8497
    Email: purchase@darebin.vic.gov.au

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