Plan an Event


Are you planning an event in Darebin? The Festivals and Events Unit can help you put on a safe event for our community.

If your event involves any of the following, please contact the Festivals & Events Unit to obtain formal permission to go ahead with:

- An event/s on Council property expecting:
      - over 200 people &/or
      - significant noise levels &/or
      - the serving of alcohol

- Closing a road or impacting traffic & public transport
- Fireworks or firecrackers
- Large temporary structures

Determine your risk rating by undertaking an Event Risk Evaluation Process using our self-assessment tool. 

Once this is determined, please review your requirements in the table below.

Your event requirements by risk rating:
 Low risk   Medium risk High risk 
Your event should have:
• Risk Management Plan
• Simple Emergency Management Plan for use on the day
 

You must provide a copy of your: 
• Event Management Plan
• Public Liability Insurance/Certificate of Currency ($20 million)

*Templates are available for your use. See below.

Due:
•One month prior to your event

 Your event should have:
Stakeholder meetings 

During your event you must:
• Have a EOC
• Keep a EOC Log

You must provide a copy of your:
• Event Management Plan
• Risk Management Plan
• Simple Emergency Management Plan for use on the day
• Site Plan
• Public Liability Insurance/Certificate of Currency ($20 million)

*Templates are available for your use. See below.

Due:
•One month prior to your event

 Your event should have: 
All affected stakeholders involved in planning including
all emergency services 
A Safety & Emergency Management Planning Committee
Table Top Scenario testing is recommended  

 During your event you must:
• Have a fully functioning EOC
• Keep a EOC Log

You must provide a copy of your:
• Comprehensive Event Management Plan
• Risk Management Plan
 (including principal risk assessment and sub risk assessments)
• Safety & Emergency Management Plan
(including Warden Handbook)
• Site Plan
• Public Liability Insurance/Certificate of Currency
($20 million)

*Council expects that you will have your own templates that are of a professional standard and reflect best practice

Due:
• Two months prior to your event
• You may also be required to present your plans & respond
to questions in person

Templates available for download:
Event Risk Evaluation Process – Self Assessment
Event Planning Guide
Event Management Plan
Risk Management Plan
Simple Emergency Management Plan
EOC Log (editable version available on request)

Further Information:
Festival & Event Officer
Ph: 8470 8593
Email: eventpermission@darebin.vic.gov.au

Access Enabled Events
A guide to help event managers and committees plan and manage successful, accessible events and to guide them through the necessary steps to ensure the event is accessible. 

Free Bike Parking Hire for Community Events
We offer free bike parking hire for schools and organisations in Darebin to use at local events. The attractive 'flat raq' bike rack provides parking for up to 10 bikes. It is portable, easily fits into the back of a car and is easy to set up and pack down. It is great for encouraging visitors to ride to your event.

Contact our Sustainable Transport Officer on 8470 8683 for details.

Bin Cap Loan
It is important for all events to consider the impact their event will have on the environment. Bin caps are an effective way of ensuring that waste is disposed of in the correct manner.

Advertising signs play a major role in promoting community events within the City of Darebin. Community groups and organisations must apply for a temporary permit to display signs in allocated parks across the City of Darebin.

Outdoor Advertising Policies and Guidelines have been established to ensure correct procedure is followed.  Advertising signs erected on Council land without Council permission will be impounded.

Types of Advertising Signs

Applications are required for all advertising signs erected within the City of Darebin. There are currently three categories of Advertising signs:
Further Information:
Customer Service
Ph: 8470 8888

Street parties are a fun, social way to get to know your neighbours and make your street a safer place to live.

Neighbourhood Street Parties

Neighbourhood Street Parties are a great way to get to know your neighbours. We encourage communities to host street parties through offering resources including free public liability insurance policies (limited number available) and road closure permits at no cost. Community events are not eligible for the Street Parties Program. To help you prepare for any road closures you need to download and read the Guide for Road Closure Signage Diagram

If you would like to apply to hold a Street Party you need to complete the online Street Party Application Form 6 weeks prior to the event. Once Council has confirmed these details, you will need to notify everyone affected by the road closure using the Notification to Residents and Traders of Street Party Template and record their consent on the Resident Signature Register.

Further Information
Community Wellbeing
Phone: 8470 8587