Inviting the Mayor and Councillors to your events

The following guidelines apply if the Mayor or Councillor is attending an event in an official capacity:  

• Council’s principal representative is the Mayor

• When the Mayor is unable to attend, the Deputy Mayor will be Council’s representative 

• When the Mayor and Deputy Mayor are unable to attend, the Mayor will nominate an alternate Councillor 

If there is an appointed Councillor representative for a committee/board/external body, you can make a note in the form below to request their attendance. Click 'other' in the first question and a drop-down box will appear for you to enter their name. 

Process for inviting the Mayor or Councillors to your community event 

Please complete the following form to invite the Mayor to open a community event, present an award or attend a function or event. Please provide as much information as possible in the form.  

Please send your invitation with as much notice as possible. If you are requesting that the Mayor make a speech, four weeks' notice is required.  

Complete online invitation 

We prefer you to complete an online invitation (above), but you can also submit your invitation in writing to: 

Executive Assistant to the Mayor and Councillors 

Darebin City Council  

PO Box 91 

Preston 3072 

 
Meeting with Mayor and/or CEO 

Alternatively, if you are seeking a meeting with the Mayor or CEO please email the below addresses.   

To request a Meeting with the Mayor, please contact: mayor@darebin.vic.gov.au

To request a Meeting with the CEO, please contact ceoffice@darebin.vic.gov.au

Protocols for community events 

1. Greeting Council guests 

Make sure your organisation’s representative greets and escorts the Mayor or Councillors to the event, seat or hall. Introduce the Mayor or Councillors to other dignitaries and organisation leaders and brief them about the order of proceedings. 

2. Order of introduction 

• Federal MPs (if present) 

• State MPs (if present) 

• Mayor 

• Deputy Mayor 

• Councillor/s. 

3. Formal terms of address 

Mayor: Initially ‘The Mayor/Deputy Mayor of Darebin City Council, Cr Kristine Olaris OAM’ or ‘Councillor Olaris’, then Cr or Mayor. 

Councillor deputising for the Mayor is ‘Councillor Emily Dimitriadis’ who is deputising for the Mayor in his/her absence.

After formal introductions, forms of address are at the Mayor’s or Councillor’s discretion. Ask them how they’d like to be addressed. 

Promoting your event 

If you are promoting a Council grant-funded event, please ensure any promotional materials meet the funding or MOU requirements. If you need a copy of the correct Council logo for your promotional material, or you have any enquiries regarding correct usage of Council branding, please contact the Communications team at communications@darebin.vic.gov.au.