How to plan your event
Are you planning an event in Darebin? The Festivals and Events Unit can help you put on a safe event for our community.
Things to consider
If your event involves any of the following, please contact the Festivals and Events Unit to obtain formal permission to go ahead with any events on Council property expecting:
- over 200 people and/or
- significant noise levels and/or
- the serving of alcohol
- closing a road or impacting traffic and public transport
- fireworks or firecrackers
- large temporary structures
Determine the risk
Determine your risk rating by undertaking an Event Risk Evaluation Process using our self-assessment tool.
Once this is determined, please review your requirements in the table below:
Low risk | Medium risk | High risk |
Your event should have:
• Risk Management Plan *Templates are available for your use. See below. Due: |
Your event should have: • Stakeholder meetings During your event you must: • Have a EOC • Keep a EOC Log You must provide a copy of your: • Event Management Plan • Risk Management Plan • Simple Emergency Management Plan for use on the day • Site Plan • Public Liability Insurance/Certificate of Currency ($20 million) *Templates are available for your use. See below. Due: •One month prior to your event |
Your event should have: You must provide a copy of your: Due: |
Templates available for download
Event Risk Evaluation Process – Self Assessment
Event Planning Guide
Event Management Plan
Risk Management Plan
Simple Emergency Management Plan
EOC Log (editable version available on request)
Access enabled events
A guide to help event managers and committees plan and manage successful, accessible events and to guide them through the necessary steps to ensure the event is accessible.
Free bike parking hire for community events
We offer free bike parking hire for schools and organisations in Darebin to use at local events. The attractive 'flat raq' bike rack provides parking for up to 10 bikes. It is portable, easily fits into the back of a car and is easy to set up and pack down. It is great for encouraging visitors to ride to your event.
Contact our Sustainable Transport Officer on 03 8470 8683 for details.
Bin cap loan
It is important for all events to consider the impact their event will have on the environment. Bin caps are an effective way of ensuring that waste is disposed of in the correct manner.
Advertising signs
Do you want to install advertising signs in Darebin? Find out how to apply and what to include in your application on our Signs page.
Temporary signs for non-commercial events in parks and open spaces
If you plan to erect temporary signs on Council land to publicise a non-commercial, community event you can apply online:
Apply for temporary signage for community events
Note: the application process provides information about the type of signage, locations, artwork and other requirements.
More information
Festival and Event Officer
Phone: 03 8470 8726
Email: eventpermission@darebin.vic.gov.au
The Festivals and Events office will be closed between 24 December 2021 and 4 January 2022. No event permits will be processed or issued during this time.